HiGPT Organization / Administrator Terms of Use
1. Contracting Party and Management Responsibility
Contracting details.
2. User and Permission Management
Organizations must manage accounts, permissions, user lifecycle, transfers, graduation, withdrawal, retirement, and contract termination.
3. Explanation Responsibilities to Students, Guardians, and Teachers
The organization is responsible for explaining HiGPT use and data handling to students, guardians, teachers, and administrators. The organization is responsible for required notices, approvals, consent, guardian communication, and internal rules.
4. Explanation Responsibility When Student Consent Clicks Are Omitted
Student forced consent clicks may be omitted for classroom convenience. If omitted, the organization must ensure that students and guardians can review the Student Terms, Privacy Policy, and relevant notices through handouts, LMS, service links, school notices, or other reasonable methods. HiGPT does not automatically verify that every student or guardian has individually consented.
5. Minors and Guardians
Minors and guardians.
6. Setting Purposes of Use for Student Data
Purpose of use.
7. Management of Teacher Access and Evaluation Use
Organizations must manage teacher access and prevent excessive viewing. Organizations must prevent AI-only grading or disciplinary decisions.
8. Group, Class, and Visibility Settings
Organizations must manage discussion group visibility and misconfiguration risks.
9. External AI Services, Processors, and International Processing
Organizations consent to use of OpenAI, Microsoft, Azure, AWS, and other external processors or sub-processors, including international processing where applicable.
10. Changes to External Services and Models
Service changes.
11. Security Management
Security details.
12. Administrator Operations and Audit Logs
Audit logs.
13. Data Export and External Storage
Organizations are responsible for exported, downloaded, printed, screenshotted, copied, or externally stored student data.
14. Organization Responsibility for Research Use and External Publication
Organizations are responsible for any research use, external publication, identifiable analysis, teaching-material publication, case studies, or educational-effect analysis conducted by their teachers, administrators, researchers, or staff. Such research or external use requires institutional rules, ethics review, approvals, explanation to students/guardians, consent where necessary, security controls, de-identification, and re-identification risk reduction. HiGPT does not assume responsibility for the organization’s research ethics review, approval, consent, or external publication.
15. Data Retention, Deletion, and Return
Data retention.
16. Incident Response and Notification
Incident response.
17. Safety-related Response
Safety responses.
18. Service Interruption or Suspension
Service may be interrupted or terminated due to AWS, Azure, OpenAI, Microsoft, telecommunications providers, outage, disaster, power failure, security issue, maintenance, operator accident, illness, death, long-term incapacity, or other unavoidable circumstances.
19. Service Changes or Termination
Service changes.
20. Fees, Renewal, and Cancellation
Fees and renewal.
21. Support
Support info.
22. No SLA Unless Separately Agreed
Unless separately agreed, no uptime, response time, AI availability, data restoration, or SLA is guaranteed.
23. Limitation of Liability
Liability is limited to ordinary and direct damages, excluding lost profits, indirect damages, special damages, consequential damages, loss of educational opportunity, grading impact, business interruption, reputational damage, and data loss, except in cases of intentional misconduct or gross negligence. For slight negligence, liability cap is the total HiGPT usage fee actually paid by the organization during the 12 months preceding the damage event. For free use, no liability except in cases of intentional misconduct or gross negligence.
24. Prohibited Organizational Use
Prohibited uses.
25. Intellectual Property and AI-generated Output
Intellectual property.
26. Handling Upon Contract Termination
Termination details.
27. Exclusion of Anti-social Forces
Anti-social forces.
28. Relationship Among Documents
Document relationships.
29. Governing Law and Jurisdiction
Governing law is Japanese law. First-instance exclusive jurisdiction is Hiroshima District Court.
30. Changes to These Terms
Changes.
31. Contact
[Operator Name]
[Location]
[Contact Information]
[Email Address]
[Date of Enactment]
[Date of Last Revision]